WebMailPRO Cloud-based email for school staff

Tools like Google Apps for Education offer free email for students and staff.

But there’s a price to pay: These programs may not meet CIPA-compliance requirements, nor can you count on privacy—there have been complaints of email-data mining.

To the rescue: WebMailPRO email for school staff (and its partner email app for students, SchoolBits).

Created especially for K–12 teachers, administrators, and other personnel, our powerful, fully featured school email system costs just pennies per user per month.

You get all the blocking capabilities of a traditional email system, along with the ease of a cloud-based service—there’s absolutely nothing to install or maintain.

WebMailPRO sets up in seconds and is a cinch to use. All you need is a browser and an Internet connection. Then you can email to your heart’s content—there are no storage limits.

Special WebMailPRO Features:

Email Features:

  • Web-based HTML email
  • Save-draft feature
  • Multiple address books with printer-friendly options –– includes personal address book, district address book, building address book, and more, with the ability to add groups within an address book
  • In one click, add addresses to your personal address book
  • Address shortcuts –– when entering a name from the address book, WebMailPRO will bring up a selection of names to choose from
  • Spellcheck –– option to turn on automatic spellcheck and add words to your personal dictionary
  • Customizable mail folders
  • Export-mail folders –– export email to your computer in EML or HTML format
  • Email forwarding
  • Personal rule wizard –– this powerful feature lets users direct incoming messages to their own custom folders
  • Personal inline image control –– for images embedded in an email
  • Customizable column views –– in inbox and email folders
  • District-wide and personal stationery –– create your own templates (here’s how)
  • Display colors –– set district-wide color colors or allow users to set their own preferences
  • Customizable email signature
  • Email aliases –– up to five aliases per staff account
  • Out-of-office auto-reply messages
  • Email-delivery status –– check to see if an email (sent to someone in your domain) was received, read, and/or deleted
  • Email search options –– easily locate messages in your account
  • Automatic message recovery –– never lose another email due to a downed Internet or lost connection
  • Viewable message headers –– for tracking down where an email came from
  • Customizable user-access levels –– allow specified groups of users access to administrative and/or non-administrative features
  • Mail notification –– sound and visual alerts signal user when new mail arrives (to install MailCheck program for Windows, go to this Knowledge Base article)
  • Customizable domain name –– use one of our domains or your own domain; we can also register a new one for you
  • POP3 and SMTP Access –– for those who prefer to use an outside mail client like Outlook, you can set up their account for POP3 access (review the advantages and disadvantages of using POP3 over WebMailPRO)

Convenience and Storage Features

  • Accessible from anywhere –– users can log in from any device with an Internet connection
  • Frees up hard-disk space –– no space-hogging software to download on to your staff’s computers
  • Mail logs –– keep track of your district’s incoming and outgoing messages with our searchable mail logs
  • File storage (personal and shared) –– store files in a personal file-storage area or set up folders to share files with other users
  • Set WebMailPRO as default mail program for mailto links –– option to set up your computer to automatically use WebMailPRO as its default email program (more info here)

News and Calendars

  • Customizable district announcements –– create your own announcement groups and send announcements to specified users or user groups
  • Personal calendar –– keep track of appointments and other important dates
  • Global event calendar –– set events that your entire school/district can view
  • Group calendar –– schedule events that can be seen by users in specific groups or buildings

Staff Web Pages

Users can create:

  • Home pages
  • Blogs
  • Homework-posting area
  • Lesson-planning area
  • Calendars and schedules
  • Bulletin boards
  • File downloads
  • Contact page
  • Photo gallery/picture albums
  • Web links/Internet resources

Safety and Filtering Features

  • Virus checking –– each email is checked twice for viruses: once at time of delivery and again when the message is opened
  • Customizable spam filter, including weighted-word and phrase filtering –– customize settings to block/unblock email domains, adjust content-filter defaults, set up personal rules to direct messages with certain spam scores, and more
  • Spam color-coding system –– designate colors for different spam scores for an at-a-glance overview of “good” and “bad” email
  • Personal block list –– users can block up to 20 people they don’t want to hear from (this is not spam filtering, which is done on a district level)
  • Global and/or group file-extension blocking –– disable access to specified file extensions
  • Enable/disable downloading of executable attachments

The Amazing Benefits of K12USA:

  • Economical –– our prices are nearly untouchable; find your WebMailPRO rate here
  • Free automatic software upgrades –– when a new version of WebMailPRO is released, we’ll automatically update your account
  • Free, unlimited tech support –– talk to a live (and very friendly) person and get your issues resolved quickly
  • Discounts for multi-year, multi-service customers

Try WebMailPRO free for 30 days! Sign up here for your no-obligation trial or call 877-225-0100.

Ready to subscribe? Your email for school staff will be up and running in no time flat. Contact us at 877-225-0100, support@K12USA.com, or just fill out this quickie form.

Service Type
WebMailPRO Email Service for Staff
Provider Name
Created especially for K–12 staff, our fully featured school email system costs just pennies per user per month. Cloud-based service, with spam filter, virus protection, and more. No storage limits.